Engagement Reporting

Purpose

At Ashhurst School, we believe student engagement is key to success. This report provides parents with an overview of their child’s engagement in learning and behaviour at school. Engagement includes participation in classroom activities, interactions during break times, and attendance.

This report is not an academic achievement report. Reports on academic progress are sent separately in Terms 2 and 4. However, engagement levels strongly influence student learning outcomes.

Students should maintain a minimum attendance of 90% across the year to support their learning.
 
Process

Every three weeks, parents receive an engagement report based solely on their child’s classroom engagement and playground behaviour. These reports are:

Accessible via HERO
Updated in Weeks 3, 6, and 9

 
Engagement is assessed in the following areas:

Each area is scored on a 1-5 scale as follows:

Mathematics
Reading
Writing
Physical Education
Behaviour (classroom & break times

Attendance - Minimum of 90% attendance is required to get a 5.

 
Engagement Scale

 
Mathematics, Reading, Writing

5 – Fully engaged in all learning tasks, completing them to a high standard with excellent behaviour. (Outstanding)
4 – Consistently engaged in learning and completing tasks, with very good behaviour. (Very Good)
3 – Engaged most of the time, but some redirection was needed. The classroom teacher may have contacted whānau. (Good)
2 – Engagement is a concern. The student was not fully participating in learning. The classroom teacher or senior management will have contacted whānau to outline concerns. (Of Concern)
1 – Highly concerning. The student refused to engage in learning, was defiant, or disruptive. Immediate contact was made by senior management. (Highly Concerning)

Physical Education

5 – Fully participated in all activities with excellent behaviour. (Outstanding)
4 – Participated in most activities with very good behaviour. (Very Good)
3 – Participated at a satisfactory level, with appropriate behaviour most of the time. The classroom teacher may have contacted whānau. (Good)
2 – Did not actively participate (e.g., did not bring required gear). The classroom teacher or senior management will have contacted whānau. (Of Concern)
1 – Non-compliant, refused to participate, or disruptive. Immediate contact was made by senior management. (Highly Concerning)

Behaviour (Class & Break Time)

5 – Consistently followed school values with outstanding behaviour.
4 – Displayed very good behaviour, with no issues.
3 – Occasionally needed redirection for minor issues. The classroom teacher may have contacted whānau.
2 – Involved in a minor or repeated issue requiring intervention. The classroom teacher or senior management will have contacted whānau.
1 – Involved in major behaviour incidents or repeated minor issues. Immediate contact was made by senior management.

What Happens Next?

Combined Score

3.0 – 5.0: Your child had a good to outstanding engagement period.

If your child’s average score is 4-5 (with no score lower than 3), they receive 10 Sterling points.
An additional 10 Sterling points will be awarded for 90%+ attendance during the period.

3.0 – 3.9: Engagement is at an acceptable level, but there is room for improvement.

Parents are encouraged to discuss and set goals with their child.
No meeting is required with the teacher.

1.0 – 2.9: Engagement is a concern.

Students with a combined score below 3 will be ineligible for extracurricular activities (e.g., Elite Sports, Ricoh Sports).
If selected for a team, they will be withdrawn until their score improves to 3 or higher.
If a student scores below 3 in two out of three reporting periods, they will not be considered for overnight activities (e.g., Camps, AIMS Games) in the following term. Payments for these activities will be refunded.

 
Individual Area Score Actions

 
My child has a score of 3 in any area

Classroom Teacher Contact

The classroom teacher will contact whānau to discuss engagement concerns.
Parents are encouraged to support their child in improving engagement.

 
My child has a score of 2 in any area

Classroom Teacher or Senior Management Contact

The classroom teacher OR senior management will contact whānau to discuss concerns and outline support strategies.
If a student scores 2 in the next reporting period, a joint phone call from the teacher and team leader will occur.
A support plan will be developed to improve engagement.

 
My child has a score of 1 in any area

Immediate Senior Management Contact

Senior management will contact whānau immediately.
If a student receives two scores of 1 in a term, parents must meet with the principal to discuss further interventions.
This level of disengagement is considered serious and may result in additional disciplinary measures (e.g., stand-downs or suspensions if necessary).

Note:
Ashhurst School reserves the right to contact parents and implement disciplinary measures as needed in cases of serious non-compliance or ongoing disengagement.

Final Notes

This engagement reporting system aims to encourage students to take ownership of their learning and behaviour while keeping parents informed. We appreciate whānau support in helping students reflect on their engagement and set positive goals for improvement.